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Party Planning Tips

The thought of organizing a children's party can fill even the most capable parents with dread. The idea of keeping 20 to 30 (or more) children occupied and entertained is enough to send anyone into a cold sweat. I'd like to take this opportunity to pass on a few hints, gained by a lot of experience. If followed they should help to ensure that your party is a happy and rewarding experience for everyone.

This guide is divided into 3 sections. Use the links below:

Remember - The most successful parties are those which are well organised


My son Christopher's 4th Birthday Party

General Hints and Tips


As an opening comment I would point out that most children's parties are 2 hours long. If you have done the sensible thing and booked a Kimmo Show then you have just one hour in which to organise the party tea and a few games - sounds less worrying already doesn't it? Below are a few tips to help make things even easier.

1. Home or Hall?
There is usually no better place to hold a birthday party than your own living room. Children are usually far better behaved in the home environment and far easier to control. It is always wise to make sure any precious ornaments are removed from the area in case of accidents and party games should be chosen wisely (see our games section). Outdoor parties in the garden can be fun but you must ALWAYS have a contingency plan in case of inclement weather! Never trust the weather forecast and be prepared to move everything indoors at a moment's notice!
If you feel your house is too small to accommodate the number of children you are planning to invite, then booking a local hall is a sensible option. Choose carefully and try to find one that has a carpeted floor. Large, echoey halls with polished floors amplify even the tiniest of noises which makes it difficult to make yourself heard and keep the children under control.
When holding your party in a hall, be sure to make a thorough checklist of everything you will need to take with you for the party (Don't forget your music, prizes, matches or a lighter to light the birthday cake candles with!).

2. Give Us A Clue
Finding the party venue can be a real headache - especially in the dark! A bunch of balloons (not just one - it will pop!) tied to your gatepost will prove of help to your guests and the entertainer.

3. Badges
It is a good idea to provide each child with a sticky label badge bearing his or her name. People tend to respond better when they are addressed by name.

4.Presents
Have a box or bag ready to put all the presents in as the children arrive so they can be kept safe to open later. If the birthday child is opening presents during the party, try to make sure they are removed to a safe place afterwards. Over the years I have seen many new toys trampled underfoot in the excitement!

5. Early Activities
Please do not attempt to settle the chidren down as they arrive by allowing them to run riot in a room filled with balloons, streamers, toys, etc. Funnily enough, this usually only happens in halls! More parties are ruined (and more guests are injured) by this than by anything else. Many children find the noise of balloons bursting frightening and end having to be taken home because of the noise before the party has even begun. Use balloons as decoration only and save the squeakers for the party bags! Play a simple quiet game instead - see the GAMES page for some suggestions.

6.Food!
Food doesn't usually present a problem. If you are going with the traditional buffet-style party tea remember to serve it in two courses, with the biscuits, buns, jelly and ice-cream coming after the savoury items. If you put everything out on the table together many children will just go straight for the buns and ignore everything else! Drink cups with lids or juice boxes are a good idea to prevent spills. Parties can be kept even simpler by giving each child a box containing a variety of goodies. Just include as much food as you would expect your own child to eat in one meal. Don't forget to write names on the lids of the boxes so that the piece of birthday cake can be taken home in them afterwards. You can obtain special boxes for this purpose from party shops or for a cheaper option you can buy plain cake boxes from baker's shops for a few pence each. Another idea is to obtain Happy Meal™ boxes from your local McDonalds™. They can be bought without a meal and you still get the toy, which make nice gifts for your young guests.

7. Showtime!
I usually require about 10 minutes to set up the show. I am quite happy to do this in front of the children, so long as they remain in front of my tables and don't wander behind to take a peek! Either play a simple game while I get ready or sit them down in front of the show and let them chat to me as I set up.

The show is designed to be enjoyed by the whole family - adults and older children needn't leave the room or sit at the far end of the hall. Enjoy the show with your children and I promise that you will have a wonderful time! If parents don't wish to watch PLEASE NOTE that for obvious reasons, I do require that there be at least one adult present for the duration of the performance. (I would define an adult as someone who is over 18 - An older brother who is 10 and a bit tall for his age doesn't count!)

TODDLERS, should be kept in the care of their parents and for safety reasons should not be allowed to wander around my show tables.

NOTHING WHATSOEVER should be distributed to the chidren during the show unless arrangements have been made with me beforehand. Please don't pass round sweets or hand out squeakers as it can be a huge distraction!

Try to fill me in on any potential problems before the show starts. It is helpful to know if any of the chidren have allergies to rabbits or phobias of balloons or puppets. I can then make adjustments to my performance in advance.

If you have any special requests please contact me - would you like me to present your child with his or her own magic set or puppet at the end of the show? Would you like me to produce one of their birthday presents by magic? Are they a budding young magician or magicienne and would they like to perform one of their own tricks during the show? Just let me know!!

8. Birthday Cake!
Don't forget to light the candles and sing or you may not have time to cut the cake up and distribute it to party bags/boxes before the end of the party. The ideal time is at the end of the party tea or at the halfway mark, just before cakes and buns are served. Usually all the children want to blow the candles out together after the birthday child has done it so this involves repeating the process a few times!! If you are worried about the unsanitory nature of this 'spitting on the cake ceremony', try covering it with clingfilm and then sticking the candle holders through it. The children can blow to their hearts content and the cake will stay protected!

9. Hometime
Parents usually start arriving about 15 minutes before the end of the party. Have the party bags ready and named so they can be handed to each child as they leave. Take care to remember to include any prizes that the children won in games or for helping with the magic show.

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